6 Smart Enrollment Services Every Revenue Cycle Leader Should Know

In healthcare finance, small inefficiencies can snowball into costly delays, fees, and headaches. Whether you’re changing banks, looking to get off virtual credit cards, or trying to reduce lockbox volume, the right enrollment strategy can make a big difference.

At RMS, our Enrollment Services are designed to help providers simplify, modernize, and take control of their payment and remittance workflows without disrupting operations.

Here’s a look at the types of enrollment services we offer:

1. Virtual Credit Card (VCC) Opt-Outs

If you're still receiving payments via virtual credit card, you're likely losing money to merchant processing fees. We help providers convert VCC payments to either EFT or check to reduce margin erosion, improve reconciliation, and minimize manual intervention.

2. EFT Bank Changes

Whether you’re consolidating bank accounts, switching banking partners or in the middle of a merger or acquisition, RMS helps ensure your EFTs are updated without disrupting payment flow. We manage the transitions behind the scenes, so you don’t miss a beat…or a deposit.

3. Direct EFT Enrollment

Looking to reduce reliance on paper-based payments? Direct EFT enrollment is a smart step. RMS helps providers enroll directly with payers or processors to enable faster, more secure payment delivery, while reducing lockbox fees and strengthening cash flow.

4. Procured ERA Enrollment

Tired of chasing paper remits or managing scattered data from multiple sources? RMS handles the full enrollment process on your behalf, working directly with payers to route ERA (835) files through our trusted clearinghouses. This creates a centralized stream of remittance data that flows cleanly into your reconciliation process. No extra portals. No manual downloads. It’s one of the simplest ways to reduce paper, improve posting efficiency, and strengthen payment accuracy.

5. Direct ERA Enrollment

If you're already using a clearinghouse but still receiving some remits by mail, RMS can help you close the gaps. We support enrollment for payers not yet connected to your clearinghouse, ensuring those ERA files are routed through RMS for consistent reconciliation and reporting. This helps providers consolidate more payments into a single, visible workflow, which improves efficiency without disrupting existing clearinghouse relationships.

6. Lockbox Address Changes

Whether you're consolidating lockboxes or moving from in-house mail processing to a lockbox service, we ensure your remittance, payment and correspondence mail get to the right place without disruption.

New Clearinghouse Partnerships

We’ve recently expanded our clearinghouse partnerships, enhancing our ability to support ERA enrollments across a broader spectrum of payers. This expansion increases flexibility, reduces the need for manual workarounds, and delivers a more streamlined experience for our clients.

Let’s simplify your enrollments and deliver real ROI.

Every unnecessary fee, inefficient lockbox set-up, or lagging payment methods is lost margin. RMS helps providers take control of their payment strategy by reducing costs, improving visibility, and accelerating cash.

Want to Learn More?

Let’s talk. Contact us today to simplify your enrollments and reclaim margin.